Meeting Room Reservation

  • Name
  • Address * Required
  • Requested Meeting Room * Required
  • Start Time Requested * Required
    :
  • End Time * Required
    :
  • OFFICIAL # * Required
    All official City of West Carrollton meetings will be scheduled through the Parks and Recreation Department secretary. Priority in the use of all conference rooms is reserved for official City of West Carrollton activities or activities of the West Carrollton branch of the Dayton-Montgomery County Public Library. Official City or Library meetings will take preference in the event of a conflict with a non-City or a non-Library room use.
  • RENTAL USE * Required
    Requests for use of the Civic Center meeting rooms will be directed to the Parks and Recreation Department secretary. Use of the meeting rooms is restricted to local civic, social, religious, cultural and educational groups, and is subject to the rules and regulations stated herein. The word "local" refers to West Carrollton citizens or property owners or organizations whose officials are West Carrollton residents or property owners. Requests from groups outside of West Carrollton will not be accepted as a rule, but will be considered on an individual basis for special occasions. The meeting rooms cannot be used for any private or commercial purposes except as authorized by the City Manager. Normally the meeting rooms will be available from 8:00 a.m. until 10:00 p.m., Monday through Sunday. There is no fee for use of the meeting rooms. Rooms will not be available for use during holidays.
  • RULES GOVERNING ROOM USE * Required
    Groups using rooms for activities involving children shall provide sufficient supervision. Children are not to be left unsupervised in the Civic Center. Groups or individuals using the rooms SHALL NOT:
  • WAIVER * Required
    In consideration of accepting this meeting room reservation, I, on behalf of said group(s) release any and all rights and claims for damages we may have against the City of West Carrollton Parks and Recreation Department and its representatives, successors and assigns for any and all injuries suffered by myself and any guest of said group(s). I do hereby grant and give these groups the right to use a group photograph or image with or without names, both singly and in conjunction with other persons or objects for any and all purposes including, but not limited to private or public presentations, advertising, publicity and promotion relating thereto. I warrant that I have the right to authorize the foregoing uses and do hereby agree to hold the City of West Carrollton Parks and Recreation Department harmless of and from any and all liability of whatever nature which may arise out of result from such uses. For the consideration stated above, I further agree that in the event any person of said group(s) repudiates or attempts to repudiate such release, I will personally indemnify and save harmless the City of West Carrollton Parks and Recreation Department, its successors and assigns, for any and all loss and damage occasioned thereby.
  • Confirmation Required * Required
    I understand that my reservation is not complete until I receive an e-mail confirmation that my requested date and location is available. I will receive information about key pick up at this time.
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