Administrative Assistant for Planning & Community Development

Administrative Assistant

Planning & Community Development Department

Salary Range $19.57 – $26.19 /hr.

The City of West Carrollton is accepting applications for the position of Administrative Assistant in the Planning & Community Development Department. This position is full-time with full benefits and is expected to work during normal city operating hours between 8 a.m. and 4:30 p.m., Monday through Friday. Attendance at periodic evening board meetings is required.

The Administrative Assistant is responsible for a variety of diverse clerical and administrative tasks, under the general direction of the Director of Planning & Community Development.  Along with the Part-Time Administrative Assistant, this position serves as the initial point of contact with the public for the Planning & Community Development Department and other offices. The Administrative Assistant provides clerical support for the planning and code enforcement functions of the department, as well as for the Service Department and Economic Development.

Excellent interpersonal skills and the ability to effectively interact with the public, coworkers, and city officials is essential.  The Administrative Assistant must be proficient in the use of Microsoft Word, Excel, and the internet, and Microsoft Access and PowerPoint experience is desirable.  The incumbent has been responsible for preparing maps using ArcGIS software, and as such the successful candidate will be asked to learn and use this software.  The ability to operate office equipment, maintain records efficiently and accurately, record and prepare minutes, handle confidential information, and type at least 60 WPM is required.  Regular and predictable attendance is critical in this position.

Minimum qualifications for this position include a high school diploma or the equivalent,  prior secretarial experience/training, or any combination of training and experience which provides the required knowledge, skills and abilities.  Certification as a Notary Public is required, which may be obtained after employment.

An inclusive Position Description can be downloaded below.  Applications can also be downloaded or can be picked up at the West Carrollton Civic Center, 300 E. Central Ave., between 8:00 a.m. and 4:30 p.m., Monday through Friday:

Download Employment Application

Download Position Description

Please submit the following:  
1. completed employment application
2. copy of high school Diploma/GED or college degree

Please send the completed employment application and other documents to the attention of Tracy Rankin-Moore, Secretary to the City Manager, City of West Carrollton, 300 East Central Avenue, West Carrollton, Ohio 45449.

Electronic applications will also be accepted with attachments in .pdf or Microsoft word format. Input “Planning Administrative Assistant” into the subject line and e-mail to trankin@westcarrollton.org.

Review of applications will begin on Monday, May 15, 2023.   A written test to determine an eligibility list will be scheduled after the application period.  You will be contacted with the date and time.  The test will be held at the Civic Center, 300 E., Central Avenue, West Carrollton, OH 45449.   Must bring a photo ID to the test.

The City of West Carrollton requires post offer, pre-employment background investigation. Minority and female candidates are encouraged to apply/EOE.